Property inspections: a landlord's guide
How often to inspect a rental property, how much notice to give tenants, what to check and how to keep a record that protects you.
By Paul Ashley, Founder of LET NEXUS and landlord since 2015
Last reviewed · 4 min read
Regular inspections help you spot repairs early, check the property is being looked after and keep a clear record of its condition. Done well, they protect both you and your tenants.
Giving notice
- Give tenants at least 24 hours' written notice before visiting to inspect the property.
- Visit at a reasonable time of day. Tenants are entitled to live in the home undisturbed.
- Emergencies, such as a gas leak or flood, are different and may need immediate access.
How often
There's no fixed legal frequency. Many landlords inspect every 3 to 6 months, as well as at the start and end of each tenancy. Your tenancy agreement, mortgage lender or insurer may set their own expectations.
What to check and record
- Signs of damp, mould and leaks.
- Smoke and carbon monoxide alarms.
- Heating, hot water and visible electrics.
- The condition of each room, with dated photos.
- Any repairs needed, and who reported them.
Your checklist
- Send at least 24 hours' written notice
- Use the same room-by-room checklist each time
- Take dated photos of every room
- Test smoke and CO alarms
- Log any repairs straight away
- Share the report and keep it with the property
Frequently asked questions
Can I inspect if the tenant isn't home?
Only if they've agreed. Respect the tenant's right to quiet enjoyment and agree access in advance.
Why do move-in and move-out inspections matter?
They create the evidence you need if there's a dispute over the deposit at the end of the tenancy.
Official guidance
- GOV.UK: Renting out your property – landlord responsibilities
- GOV.UK: How to let – guide for landlords
This guide is general information for landlords in England and isn’t legal advice. Rules differ in Scotland, Wales and Northern Ireland, and can change. Always check the official guidance or take professional advice for your situation.
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