Landlord register documents: what you need to register
The documents and details England's landlord register asks for: gas safety record, EICR, EPC, and your landlord, property and tenancy details. What to do if a certificate has expired.
By Paul Ashley, Founder of LET NEXUS and landlord since 2015
Last reviewed · 4 min read
To register a let property on England's landlord register you need three safety documents and some details about you, the property and the tenancy. Getting the documents in date is the part that takes time, so start there.
The three safety documents
- Gas safety record: the most recent one and the date it was issued, if the property has gas fittings. If there's no gas, this doesn't apply.
- Electrical safety: a current, valid Electrical Installation Condition Report (EICR) or Electrical Installation Certificate (EIC), and the date it expires.
- Energy Performance Certificate (EPC): the most recent one and when it expires. If the property is below the minimum rating, you give details of the exemption you've registered.
If a certificate has expired
Book the check now. A gas safety check is due every 12 months and an EICR at least every 5 years, and the register asks for current ones. Engineers get busier as each region's window opens.
An EPC works a little differently: if it ran out after the current tenancy began, you don't need a new one just to register, but you'll be asked for the tenancy's start date. You will need a valid EPC before you next market the property.
Details about you
- Individuals: your name, date of birth, home address, phone number and email.
- Companies and other organisations: the organisation's name, type and address, a Companies House or charity number where there is one, and a named contact.
- A GOV.UK One Login account to sign in.
Details about the property and tenancy
- The address, the type of home and the number of bedrooms.
- Whether it's freehold or leasehold, and the freeholder's or managing agent's details where there is one.
- The rent, how often it's paid and whether bills are included.
- How many people and households live there, and whether it needs (and has) an HMO licence.
- Whether it's furnished.
Keeping it up to date
The information has to be complete within 28 days of starting an entry, and you must update it within 28 days when something changes: a renewed gas or electrical certificate, a new EPC, a change in rent or in the number of people living there.
Your checklist
- Find the latest gas safety record, EICR (or EIC) and EPC for each property
- Check each one's date, and book any check that's due
- Set up a GOV.UK One Login account
- Note the rent, bedrooms, number of occupiers and any HMO licence for each property
- After you register, update the entry within 28 days of any change
Find your region’s landlord register deadline
Frequently asked questions
Do I need an EICR to register?
Yes. The register asks for a current, valid EICR or an Electrical Installation Certificate, with its expiry date.
My property has no gas. What do I do?
The gas safety record only applies where the property has gas fittings, so you won't need one.
My EPC has expired. Can I still register?
If it expired after the current tenancy began, you don't need a new one to register, but you give the tenancy's start date. You'll need a valid EPC before you market the property again.
Do I have to update the register when I renew a certificate?
Yes, within 28 days. The same applies to a new EPC, a rent change or a change in the number of occupiers.
Official guidance
- GOV.UK Housing Hub: Get ready to register
- GOV.UK: Guide to the Renters' Rights Act
- NRLA: Landlord database, 'Register your rental property'
This guide is general information for landlords in England and isn’t legal advice. Rules differ in Scotland, Wales and Northern Ireland, and can change. Always check the official guidance or take professional advice for your situation.
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